Payroll Administration
Monthly salary calculation, income tax withholding, social contributions, and disbursement, delivered with audit-ready documentation.
PEO Services in Belarus
HR, payroll, and compliance administration for international companies that already operate a Belarusian entity.
Our clients
HR Administration for Your Belarusian Entity
International companies that run a Belarusian subsidiary, branch, or HTP-resident entity face the same recurring problem. The local operation needs a full HR and payroll function. However, building one in-house is slow and expensive.
A Professional Employer Organisation (PEO) solves it. Under a PEO arrangement, the client keeps its Belarusian legal entity and remains the employer of its staff. SPEX takes over the administrative side — payroll, personnel records, statutory reporting, and labour law compliance.
The distinction matters. PEO services in Belarus suit companies that already have, or are setting up, a local entity and want to outsource the back office rather than maintain it internally. Companies hiring in Belarus without any local entity need a different model — see our EOR services.
What a PEO Takes On
Under a PEO engagement, the client directs the workforce and signs the employment contracts. Meanwhile, SPEX administers everything that surrounds those contracts.
In practice, our PEO service covers payroll calculation and disbursement, personnel records and the kadrovy uchyot (HR file-keeping required by Belarusian law), statutory reporting to FSZN, Belgosstrakh, and the tax authority, leave and sick leave administration, and ongoing labour law compliance. As a result, the client’s managers focus on the team and the business. The administrative and regulatory load sits with us.
This model works particularly well for international companies whose Belarusian entity is small or mid-sized. Below a certain headcount, a dedicated in-house accountant and HR manager cost more than they return. A PEO converts that fixed overhead into a predictable service fee.
When PEO Makes Sense for Your Belarusian Operation
PEO fits several recurring situations.
First, a newly registered subsidiary that has staff but no back office yet. Next, an established entity whose in-house accountant or HR manager is leaving, where the company prefers not to rehire. Then, an HTP resident that wants its HR and payroll handled by specialists familiar with the Park’s reporting regime. Finally, a group consolidating administration — several Belarusian entities moving their back office to one provider for consistency and control.
In each case, the client keeps its legal entity, its standing as employer, and its direct relationship with the team. As a result, the change stays invisible to employees. Only the administration moves.
PEO and Recruitment Under One Roof
A PEO engagement covers the existing team. However, most growing entities also need to add to it. Our recruitment practice supports PEO clients on preferential terms — IT, finance, and corporate hiring across Belarus and the broader CIS market.
The combination is practical. We recruit the candidate, onboard them into the client’s entity, add them to the payroll we already administer, and maintain their personnel file from day one. As a result, the client receives one coordinated service instead of separate recruitment, payroll, and HR contracts.
PEO Benefits & Services
Personnel Records
Maintenance of the HR files, orders, and registers required by Belarusian labour law, kept inspection-ready at all times.
Statutory Reporting
Reporting to FSZN, Belgosstrakh, and the tax authority on the client entity's behalf, filed accurately and on schedule.
Labour Law Compliance
Ongoing alignment of contracts, internal regulations, and HR practice with the current Labour Code and its amendments.
HR Consulting
Day-to-day guidance in English on Belarusian labour law — leave, dismissals, disciplinary procedures, working time.
PEO Exit Support
Structured handover if the client later moves the back office in-house or changes provider, with no disruption to payroll or staff.
How a PEO Engagement Runs
Review
We assess the client's Belarusian entity — headcount, current payroll setup, contract templates, and the state of the personnel records.
Proposal
A written proposal with the service scope, monthly fee, and transition plan. Pricing scales with headcount, not with revenue.
Transition
We take over payroll, personnel files, and reporting. Existing records are reviewed and brought into order where needed.
Contract Signing
A clear English-language service agreement defines responsibilities, deliverables, and reporting cadence.
Ongoing Administration
Monthly payroll, statutory filings, HR file-keeping, and compliance — all run by our team, with a monthly report to the client.
Support
A named contact handles day-to-day questions in English. Labour law queries are answered the same day, in writing.
Why Clients Rely on Our Expertise?
Direct Local Provider
We administer payroll and HR with our own in-house team in Minsk. Not outsourced, not subcontracted.
Transparent Pricing
A clear monthly fee tied to headcount. No hidden charges, no per-transaction surprises.
HTP Experience
We administer entities resident in the High Tech Park and know the Park's reporting and compliance regime.
In-House Legal and HR
Belarusian labour law specialists on staff. As a result, questions are answered the same day, in English.
Audit-Ready Records
Payroll and personnel files maintained to inspection standard, so a labour or tax audit holds no surprises.
Integrated Services
PEO delivered alongside our recruitment, accounting, EOR, and management company practices under coordinated contracts.
FAQ
What is the difference between PEO and EOR in Belarus?
PEO and EOR both outsource the employment back office, but differ on who the legal employer is. With PEO, the client retains its Belarusian entity and continues to be the employer, but SPEX handles payroll, HR records, and compliance. SPEX is the legal employer under EOR. The client does not need any local entity at all. PEO is therefore suitable for companies already doing business in Belarus, while EOR is suitable for companies entering the market without incorporation.
Do I need a Belarusian legal entity to use PEO services?
Yes. PEO is an administration model for companies that already have, or are registering, a Belarusian entity. If you want to hire in Belarus without a local entity, the EOR model applies instead. We help clients choose the right structure at the first consultation.
What documents do you need to sign an employment contract in Belarus?
The list comes straight from Article 26 of the Labour Code. In most cases it means a passport or residence permit, military registration documents where they apply, and a labour book — though first-time employees and part-timers are exempt from that one. If the role calls for specific qualifications, you’ll also need a document confirming education, plus a state social insurance certificate. The contract itself is always in writing, drawn up in two copies, and it names the exact start date.
What are the standard working hours in Belarus?
Full working time cannot exceed 40 hours per week, for both five-day and six-day weeks. Reduced hours apply to certain categories — for example, 35 hours per week for Group I and II disabled employees. The Ministry of Labour and Social Protection sets the calculated annual working time norm each year.
What does an employer pay on top of salary in Belarus?
Employers make mandatory contributions on top of gross salary. Social insurance contributions to the FSZN total 34% of payroll (28% pension, 6% social), plus an industrial accident insurance premium to Belgosstrakh at a rate set by risk class. Personal income tax of 13% is withheld from the employee’s salary, not added on top.
What is the income tax rate on salaries in Belarus?
The standard rate of personal income tax on salaries and civil-law contract payments is 13%. Standard, social, property, and professional deductions reduce the taxable base where they apply. The employer withholds and remits the tax monthly.
How does annual leave work in Belarus?
Employees on an employment contract are entitled to annual leave of at least 24 calendar days. Additional leave applies for irregular hours, long service, or hazardous conditions. The employer must set the leave schedule for the year by 5 January. State holidays falling within the leave period are not counted and not paid.
How is sick leave handled?
Temporary incapacity is confirmed by a medical certificate. Sickness benefits are paid from the Social Protection Fund — 80% of average daily wage for the first 12 calendar days, 100% thereafter. Employers may grant up to three days of sick leave without a certificate where local regulations allow.
Can a PEO take over an entity that already has employees?
Yes. Most PEO engagements start with an existing team. We review the current payroll and personnel records, correct any gaps, and take over administration without interrupting salary payments or changing anything for the employees.
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