Currency: Belarusian Ruble (BYN)

Languages: Russian (common), Belarusian (official)

Payroll Cycle: Monthly, with possible mid-month advance (40%)

13th Salary: Common but not mandatory year-end bonus

Taxes: 5 key taxes for businesses (VAT, income, real estate, land, social security)

Employment Law: Governed by Constitution, Labor Code, union/migration laws

Contracts: Indefinite, fixed-term (max 5 years), project-based, seasonal, temporary

Probation: 3 months

Notice Period: Min. 1 month, max 3 months (depending on contract)

SaaS-Based Payroll Solutions: Modern companies looking to simplify payroll in Belarus often opt for cloud-based solutions. These platforms offer user-friendly interfaces, automated calculations, and ensure compliance with current regulations. SaaS solutions are ideal for businesses that don’t have a local entity in Belarus.

Third-Party Payroll Administrator: Third-party administrators handle tasks like tax calculations, deductions, and filings, ensuring compliance with Belarusian payroll regulations. This option is well-suited for companies with a local entity established.

Internal Payroll Team: For large enterprises, building an in-house payroll team offers complete control over the process. This approach requires hiring dedicated personnel with expertise in Belarusian accounting and legal regulations. Additionally, companies need to complete the incorporation process and register a local entity before establishing an internal payroll team.

Local Company: Registering a local company in Belarus allows for complete control over payroll. This option grants full responsibility for managing all aspects of payroll in-house, including calculations, deductions, and filings. While offering the most control, establishing a local entity can be time-consuming and requires navigating complex legal and regulatory requirements.

Payroll in Belarus follows a straightforward formula:

Net Salary = Gross Salary – Gross Deductions

Gross Salary: This includes all regular income, allowances, one-time payments, and negotiated benefits an employee receives.

Gross Deductions: These encompass mandatory withholdings like:

• Personal Income Tax: Deducted directly from employee salaries at a pre-determined rate.
• Statutory Social Security Contributions: Employers contribute a portion alongside employee deductions, funding social security programs.
• One-Time Employee Deductions: These could include voluntary contributions to union memberships or garnishments for court-ordered payments.

• Stress-Free Calculations: We handle complex payroll calculations, deductions, and benefits for accurate and timely payments.
• Compliance Made Easy: Our experts ensure adherence to ever-changing regulations, taking the burden off your shoulders.
• Streamlined Processing: Leverage our advanced payroll software to save time and minimize errors.
• Multilingual Support: Get clear communication and support in both English and Belarusian.
• Focus on Growth: Free up resources and focus on building your team while we handle payroll.

Navigating payroll in Belarus can seem daunting, but Spex.by can guide you through the process. Here’s a simplified roadmap:

1. Establish Your Business Entity: Choose your company structure (sole proprietorship, LLC, etc.) and complete the registration process.
2. Open a Local Bank Account: This is necessary for salary disbursements and managing payroll transactions.
3. Gather Employee Information: Collect essential details like bank account data, ID documents, and tax IDs for social security and tax filings.
4. Choose a Payroll Solution: Opt for user-friendly payroll software or partner with a reliable payroll service provider like Spex.by.
5. Understand Employment Regulations: Familiarize yourself with Belarusian labor laws, tax requirements, and mandatory deductions (income tax, social security).