A virtual address is the official location registered for a business entity or individual. It’s distinct from a physical address and primarily serves legal and administrative purposes. This address is used for official correspondence, tax filings, legal notices, and other formal communications. While it can be a physical location, many jurisdictions allow virtual addresses for business registration, offering flexibility and cost-effectiveness.

A virtual address offers several key advantages:

• Privacy Protection: It safeguards your personal address from public records and unsolicited mail.
• Professional Image: A prestigious virtual address can enhance your business’s credibility.
• Business Registration: Many jurisdictions require a physical address for business registration.
• Mail Management: Conveniently receive and manage business mail without a physical office.
• Cost Savings: Avoid the expenses associated with renting or owning a physical office space.
• Flexibility: Operate your business from anywhere without sacrificing a professional address.

According to the legislation, each legal entity must have a legal address. The legislator does not give a definition of this term, but it should be considered that a legal address means the location of a legal entity, i.e. location of its executive body.

The legislator establishes that the legal address of the company is the place of the state registration. In this case, the premises for the legal address may be rented. When registering a company, the founders should determine their location and take a letter of guarantee from the landlord.

This document confirms that the owner provides the property to a legal entity to place its legal address. The letter of guarantee should indicate the address of the premises and the data of the owner and rental company.

The charter must contain a legal address. If the constituent document is submitted without indicating the location, the company will not be able to register.

Providing a legal address is carried out by many companies and individuals who own the premises. The purpose of this service from the owner of the premises is to obtain a rental payment.

The lessee, or a legal entity preparing for registration, enters into a lease of premises for the purpose of placing the legal address of the company, as this is required by the legislator. A company cannot be registered without a legal address.

After concluding a lease, the lessor writes a letter of guarantee on the provision of a legal address, which the tenant submits to the executive committee in order to register the company.

A limited liability company (hereinafter – LLC), like another legal entity, can buy an office for rent. It should be noted here that you can buy a legal address of an LLC only in non-residential premises. For a unitary enterprise, the situation is different: it can be registered in the apartment.

To buy a legal address, you need to search for ads on providing a legal address. Purchase is one of the ways to obtain a legal address for a company with an LLC along with a rental.

On the Internet space there are many advertisements for the sale of a legal address. Legal addresses in the form of a part of an isolated non-residential premises (a workplace in an office, a point in a shopping center, etc.) are especially popular.

Before buying a legal address, it is recommended that you familiarize yourself with the following information:

• the area of ​​the room or part of the room;
• condition of the room;
• office rating, etc.

Subsequently, a contract of sale of a legal address should be concluded, in which an indication of the price of the premises is mandatory.

There are several ways to acquire the address of the location of the company. In particular, these are:

• use of the premises already owned by the company;
• registration at home address (for individuals – citizens and individual entrepreneurs);
• rental of legal address;
• conclusion of an office purchase agreement.
  For the LLC, there is a ban on registering a location at the founder’s home address.

The legislator does not establish the obligation of the founders to submit a document to the legal address for company registration.

However, for registration you must submit:

• letter of guarantee from the owner;
• lease agreement, which must be submitted to the tax authority;
• notification of a change in the legal address to the registration authority (within 10 days from the date of change).

Legal addresses (domiciles) are provided to legal entities registered in the established manner. Providing legal addresses for the registration of LLC is possible only in non-residential premises.

If an individual entrepreneur can register a legal address at the address of the place of residence, then the legislator does not provide such an opportunity for all legal entities. As mentioned above, the exception is LLC.

When choosing a room, the company may send a request for a legal address to the owner. Such a statement shall indicate the offer to acquire a legal address for a fee.

After receiving the application, the parties can agree on the method of providing a legal address, the amount and frequency of payment.

A letter of guarantee for the provision of a legal address is required for submission to the executive committee upon registration of the company.

The letter of guarantee must contain:

• name of legal entity or surname, name, patronymic of citizen;
• the exact and complete address of the premises (indicating the street, house, building, office or room number);
• size of the area of ​​the premises;
• an indication of intent to provide a legal address.

The letter of guarantee for providing a legal address must be branded, contain the seal and signature of the director or other authorized person.

The company (owner) is obliged to provide the registering authority with reliable information about its location. If knowingly false information is provided, the registration of the company will not be carried out. The exception is the clerical address, made without intent to indicate false information.

In practice, there are often cases when the legal address of the company does not coincide with the actual one. Often, many firms operate not at their registered location, but at a different address. This is a violation, and the owner of the company is responsible for providing false information.

The company is also responsible for failure to report a change of legal address. The executive committee should be notified of this event no later than ten days from the date of the change of address. If there is a lack of notification, the tax office may subject the organization to a fine of up to 50 basic units.

Today in Belarus there are a sufficient number of companies providing services for providing the address of the location to legal entities. Our company has its own premises (real estate) – we don’t sublease spaces. We are a direct virtual office services provider.

Below you can find the list of our services:

• forwarding mail to tenant’s email;
• secretary services;
• providing a dedicated Belarusian number;
• workplace equipment;
• safe and storage system;
• other equipment or services as agreed.

The contract for the provision of services is preferably concluded before the registration of the company. The contract states that the company is provided with premises for use as a legal address. By agreement, it can be determined that the premises are provided with a telephone, the ability to send mail. The contract must indicate a ban on living in the room.

The contract for the provision of services should contain conditions on:

• price of services;
• the manner and timing of the provision of services;
• rights and obligations of the parties;
• liability of the parties;
• the duration of the contract.

Price indication – a prerequisite for the contract of sale of a legal address. It is determined by agreement of the parties.

The office lease must also indicate the price. Usually it is established with a frequency of payments once a month.

Choose address type: Decide whether to rent or purchase the office space that will serve as your legal address. Consider factors such as budget, long-term plans, and desired level of commitment.

Finalize agreement: Formalize the agreement with the landlord or seller, outlining terms, conditions, and financial obligations. Ensure the contract accurately reflects the legal address.

Pay necessary fees: Complete the necessary payments for the legal address, whether it’s rent, purchase price, or associated fees. Adhere to the agreed-upon payment schedule.

Prepare guarantee letter: Prepare a letter confirming the availability and legality of the address for business registration. This letter is required by the registration authority.

Update company documents: Update the company’s charter or other relevant documents to reflect the new legal address. Ensure accuracy and consistency in all documentation.

Submit paperwork: Submit the completed lease or purchase agreement, guarantee letter, updated company documents, and other necessary paperwork to the executive committee for business registration.

1. Letter of Guarantee from the Owner: A formal document issued by the property owner confirming the availability of the premises as a legal address for the company, often required by registration authorities.
2. Lease Agreement: A legally binding contract between the company and the property owner, outlining the terms of the lease, including rental amount, duration, and other relevant conditions.
3. Notification of Change of virtual Address: A formal document submitted to the registration authority within the specified timeframe to inform them of the company’s new legal address and update official records.